We are looking for a skilled and proactive Virtual Assistant to support an HMO co-living property business.
This role requires an individual with expert proficiency in Xero accounting, strong bookkeeping skills, and a
solid understanding of data management and project organisation tools such as Asana, Excel, and Nimbus
Maps.
Work Hours:
⭐ UK hours
⭐ 3 hrs/day
Rate:
⭐ 3.5 GBP/hour
POTENTIAL TASKS
- Xero Accounting & Bookkeeping: Handle detailed bookkeeping and financial management using
Xero, ensuring all expenses and transactions are accurately recorded and reconciled. Keep financial
forecasts up to date and prepare financial reports. - Financial Forecasting: Build and maintain financial models in Excel and Google Sheets, ensuring
precision and regular updates to support decision-making and financial planning. - Project & Task Management: Utilise Asana to set up internal systems, manage tasks, and
streamline workflows to improve operational efficiency. - Data Management & Analysis: Gather, organise, and analyse data, supporting the property
development pipeline and other key business activities. - Property Deal Support: Assist in researching and sourcing property deals using tools such as
Nimbus Maps, building databases, and preparing information for potential property acquisitions. - Operational Support: Follow and implement Standard Operating Procedures (SOPs) to ensure
business activities are consistent and efficient. - Communication: Manage emails, appointments, and calendars, providing prompt and professional
communication to internal teams, clients, and stakeholders. - Customer Service: Provide friendly, timely responses to client enquiries, maintaining a high
standard of customer service. - Personal Assistance: Support the leadership team with ad hoc personal errands and life admin as
required.
SKILLS/EXPERIENCES REQUIRED
- Xero Expertise: Deep knowledge and hands-on experience with Xero, particularly in bookkeeping,
financial forecasting, and account reconciliations. - Excel/Google Sheets Proficiency: Ability to create and manage complex financial models and data
sets in Excel and Google Sheets. - Asana Experience: Strong proficiency in using Asana (or similar project management tools) to
organise and manage tasks, workflows, and projects. - Data Management Skills: Skilled in collecting, managing, and analysing data with attention to detail
and accuracy. - Property Sourcing & Research: Experience using property sourcing tools like Nimbus Maps and
assisting with property acquisitions and deal preparation. - Organisational Skills: Excellent time management and organisational abilities, with the capacity to
manage multiple tasks and projects simultaneously. - Process-Oriented: Strong ability to follow and improve SOPs to ensure efficiency and consistency
across the business. - Professional Communication: Fluent in written and spoken English, with a positive attitude and
professional approach to client and stakeholder interactions. - Adaptable & Tech-Savvy: Quick to learn and adopt new technologies and systems to improve the
operational processes of the business
IMPORTANT REMINDERS
- Please apply only once. If you have already submitted an application form for another position, please do not submit another form. Any additional submissions will be automatically tagged as invalid.
- Our application will include submission of requirements and a few trial tasks. Please block off some time to prepare and complete these before starting the form. We recommend saving the URL to this page so you can come back when you’re ready.
- TIP: Read through the questions in the form first to know what you need to prepare before filling out the form. Please be on a PC or a laptop before proceeding with your application.
- Your minimum internet speed should be 10 mbps and your PC specs should be at least Intel Core i5 (or equivalent) and have 8GB RAM (at the minimum).
- DON’T HESITATE! No VA experience is required!
