POTENTIAL TASKS

Xero Accounting Management

• Set up, maintain, and optimize Xero for multiple companies, ensuring data accuracy and integrity.
• Generate and analyze monthly P&L and balance sheet reports.
• Manage invoicing, payments, and receipts, ensuring timely and accurate updates in Xero.
• Automate manual processes using Xero’s features or third-party integrations (e.g., Zapier, Google Sheets Add-ons).

Cash Flow Forecasting & Budgeting

• Maintain and update cash flow forecasts, reconciling them with actual transactions.
• Create and manage dynamic cash flow reports linked to Xero for accurate forecasting.
• Perform regular cash flow reviews and recommend adjustments as needed to maintain financial stability

Bookkeeping & Financial Reporting

• Manage bookkeeping for the company’s multiple entities, ensuring timely and accurate record-keeping.
• Prepare regular financial reports, including P&L statements and balance sheets.
• Reconcile accounts regularly and handle monthly reporting.

System Integration & Process Optimization

• Integrate financial data across systems (e.g., Google Sheets, Xero, commission sheets) to ensure seamless data flow and reduce manual data entry.
• Identify areas for improvement within the current financial processes and implement solutions to automate and optimize workflows.

Expense Management & Reporting

• Manage the recording and approval of business expenses, ensuring accurate categorization in Xero.
• Set up and monitor approval workflows to control unnecessary spending.

Client & Contract Management

• Oversee invoicing and payment processes for external clients, landlords, and contractors.
• Track and manage commission structures and ensure accurate and timely payments.

SKILLS/EXPERIENCES REQUIRED

• Proven experience in bookkeeping and accounting, preferably with property management experience (not essential).
• Proficiency in Xero accounting software and integrations with third-party tools (e.g., Zapier).
• Strong understanding of cash flow management and financial forecasting.
• Ability to automate processes and streamline workflows to improve efficiency.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to work independently and manage multiple tasks efficiently in a remote environment.
• Strong communication skills and ability to collaborate effectively with team members.
• Fluent in English, with excellent written and verbal communication skills.

Desirable Skills

• Experience with property management financials, such as Rent-to-Rent and Management Agreements.
• Knowledge of financial reporting and forecasting systems outside of Xero, such as Google Data Studio or Power BI.
• Familiarity with expense management systems and creating expense approval workflows.

IMPORTANT REMINDERS

• Please apply only once. If you have already submitted an application form for another position, please do not submit another form. Any additional submissions will be automatically tagged as invalid.
• Our application will include submission of requirements and a few trial tasks. Please block off some time to prepare and complete these before starting the form. We recommend saving the URL to this page so you can come back when you’re ready.
• TIP: Read through the questions in the form first to know what you need to prepare before filling out the form. Please be on a PC or a laptop before proceeding with your application.
• Your minimum internet speed should be 10 mbps and your PC specs should be at least Intel Core i5 (or equivalent) and have 8GB RAM (at the minimum).
• DON’T HESITATE! No VA experience is required!