We are looking for a proactive and detail-oriented Operations & Executive Support Associate to help streamline day-to-day operations, communications, and project execution in a fast-paced consultancy environment. This role is ideal for someone with prior experience in agency, marketing, consultancy, or media, who thrives in dynamic settings and enjoys wearing multiple hats.
You’ll support everything from inbox management and scheduling to project coordination and light social media tasks. If you’re someone who can keep things moving behind the scenes while helping to drive forward key initiatives, we’d love to hear from you.
Work Hours:
Rate:
⭐ 4 GBP per hour
POTENTIAL TASKS
Executive & Administrative Support
- Manage emails, calendars, and CRM databases
- Schedule meetings and coordinate appointments
- Organize and maintain digital files, documents, and records
- Assist with booking travel and managing itineraries
- Prepare reports and assist in basic presentation design (Google Slides)
- Manage invoicing, financial tracking, and basic spreadsheets
Project & Operations Coordination
- Track project progress and assist with timeline management
- Maintain and update team collaboration tools and project boards
- Coordinate with freelancers, contractors, and service providers
- Organize photo/video assets for marketing use
Business Development & Research
- Conduct research on industry trends, competitors, and potential clients
- Support business development outreach (emailing, social messages – strategy & content provided)
Marketing & Digital Presence
- Manage social media posting, scheduling, and basic engagement
- Update and maintain the company website (Webflow – no coding required)
SKILLS/EXPERIENCES REQUIRED
- 1–4 years of relevant experience in an agency, consultancy, marketing, or media setting
- Proficiency in tools such as Trello, Asana, Google Workspace, and CRM platforms
- Confident working independently and managing multiple priorities
- Strong attention to detail, communication, and time management skills
- Basic design experience using Google Slides or Canva
- Experience with social media platforms and scheduling tools
- Bonus: Familiarity with Apollo.ai or similar lead outreach platforms
IMPORTANT REMINDERS
- Please apply only once. If you have already submitted an application form for another position, please do not submit another form. Any additional submissions will be automatically tagged as invalid.
- Our application will include submission of requirements and a few trial tasks. Please block off some time to prepare and complete these before starting the form. We recommend saving the URL to this page so you can come back when you’re ready.
- To ensure smooth communication, please download WhatsApp. It’s the primary tool many of our clients use, and we’ll also use it alongside email to reach out to you for potential client opportunities if you successfully pass this application. (Here's a quick tutorial on how to do this!)
- TIP: Read through the questions in the form first to know what you need to prepare before filling out the form. Please be on a PC or a laptop before proceeding with your application.
- Your minimum internet speed should be 10 mbps and your PC specs should be at least Intel Core i5 (or equivalent) and have 8GB RAM (at the minimum).
- DON’T HESITATE! No VA experience is required!
